Plans start in pencil.
Hold the venue. Then put it in ink.
Hold Venue is the calendar for small teams who run a hall, a studio or a pitch. Hold a date in pencil the moment someone asks, see who can make it, and put it in ink once everything's settled. Customers only ever see your open days.
No credit card. Open the link we email you, set a password and you're in within a minute.
Pencil or ink?
In the events world, a date you're holding goes down in pencil and a confirmed one in ink. Hold Venue is built around that habit. There's just one rule: anything in colour is confirmed.
Pencil
Drafts, holds, requests. They drop off on their own when they expire.
Ink
Confirmed. Nothing else can be inked into that slot.
Blank page
Available. It's all your customers ever see.
How it works
Every plan goes through three steps.
Pencil it in
Add the date, time and space. The plan sits on the calendar with a dashed outline: everyone can see it, but nobody's committed yet. Set a hold deadline if you like; if it isn't confirmed by then, it clears itself.
Get everyone on board
Drop the invite link in your group chat or send it by email. People answer “I'm in / Maybe / Can't make it” without signing up. Watch replies come in live, and mark the people you can't do without as “required”.
Put it in ink
Once the right people are in, one tap does it: the plan is confirmed and turns solid on the calendar. Everyone who's coming gets an email with an invite they can add to their own calendar.
Who it's for
Anyone who shares a space or builds a plan together.
Theatres and stages
Rehearsals, show nights and the evenings you rent out the hall, all on one calendar. The crew can look; the director writes.
Rehearsal and recording studios
Hourly sessions and maintenance blocks. Bands pick a free slot from your booking link and leave a request; you approve it.
Pitches and courts
“Every Tuesday at 21:00” regulars and one-off bookings. The lobby screen shows tonight's pitch schedule on a loop.
Dance schools and workshops
Class timetables, exam days and room hire. Teachers schedule their own classes; the manager sees everything.
Meeting rooms and coworking
Each room gets its own column. No double bookings: a taken slot can't take a second meeting, and a free one is suggested.
Teams, clubs and friends
No venue? No problem: trips, matches, volunteer days. Float an idea, get everyone on board, ink it when it happens.
An example
How Kavak Stage locked in a week of rehearsals
- Monday
Director Deniz pencils in two rehearsals, Tuesday and Thursday evening. Nobody's committed yet.
- Tuesday morning
The invite link goes to the cast's group chat. By noon, 7 of 9 have said “I'm in”.
- Tuesday noon
Deniz marks the leads and the lighting tech as “required”. They're all in, so “Put it in ink” unlocks.
- Tuesday 14:00
One tap: the rehearsal is confirmed, it's on everyone's calendar, and the lobby screen shows the new week.
Features
Just what small teams actually need.
No double bookings
Two confirmed bookings can never share a space and time, even if two people hit save in the same second. Hold Venue suggests the next free slot.
Customer booking link
Share a link with your customers: they see which days are open or taken and leave a request. Who booked, prices and notes stay private.
Lobby and TV screen
Open a short link on a TV once: today, this week, the month and your announcements rotate as slides and stay up to date.
Team and roles
Members view, schedulers write, assistant admins manage the team, admins run everything. Staff request access with a join link.
A calendar you read by colour
Give every booking a colour: rehearsals blue, shows red, rentals green. One look at the week tells you what's on.
Made for your phone
Opens in day view on your phone, with roomy bookings. Add it to your home screen and it works like an app.
Does it cost anything?+
It's free right now. It's built for small teams; all you need to sign up is an email address.
Do the people I invite need an account?+
No. Anyone who opens the invite link can type their name and reply. Only people who join your team and write to the calendar need to sign in.
Where is my data stored?+
Every booking, team and invite is kept in a secure database; no business data lives in your browser. Switch phones and everything's still there.
Can my customers see who's coming when?+
No. The customer link only shows “open” and “taken”. Names, notes and prices are visible to your team only.
Hold your first date.
Set up your venue in a minute, invite your team and pencil in a plan. When it's settled, put it in ink.